Job Description

Job Description

Job Description

Is this you?

• Are you an expert at organization?
• Do you enjoy streamlining processes and creating ways to do things faster and better?
• Are you communicating with clients by text, email, and phone? Occasionally spending extra time with clients that need more of a high-touch experience.
• Do you prefer working from the desk and behind a screen?
• Are you great at spreadsheets and comfortable creating automations?
• Do you have high attention to detail and know when to exercise a sense of urgency with our team and the client?
• Is your communication friendly and precise? Are you comfortable answering the phones and handling a majority of the written communication with clients?
• Do you enjoy working in fast-paced environments and having the team rely on you with short timelines?

This person would be passionate about the operations side. They would handle non-sales processes before we list homes or work with buyers, and after buyers/sellers go under contract. They will also function as the Broker/Lead Agent's Executive Assistant.

$45,000 - $60,000 yearly

Specific items you oversee:

• Pre-listing process - preparing all listing docs, creating MLS, scheduling open houses, and setting up showing time preferences.
• Transaction coordination (oversight of all details, minus negotiations of financial details). Verify all docs have correct signatures and dates to ensure the transaction process goes smoothly.
• Coordinate home inspections.
• Manage drafts of contracts and offers.
• Extensive client and vendor communication for non-sales items.
• Organizing the Broker/Lead Agent's calendar and emails.
• Input client information into CRM, track transaction activities, and keep the process moving smoothly from pre-listing to closing.
• Responsible for payroll for salaried employees and realtors.
• Managing past clients' touch points (gifts, pop-by’s and events).
• Sending out marketing emails on the Broker/Lead Agent's behalf.

Each of these tasks has its own systems and approaches. The better you are at systems and streamlining processes to deliver faster and thorough - the better!

Your job is to deliver these items with speed, accuracy, and attention to detail with an upbeat, friendly attitude. 

• Active Real Estate license preferred but not required.
• Experience in Transaction Coordination is a must - License is highly preferred - at least 100+ total transactions (3+ years of experience).
• Previous experience in an Administration Role is a must.
• Applicants must possess exceptional organizational, verbal, and written skills.
• Motivated to serve people and provide excellent customer service.
• Ability to work in our Magnolia office 5 days a week starting out.
• Some college experience is preferred.

We are a newer, growing real estate brokerage committed to doing things the right way. We are guided by integrity and providing the best possible experience with clients.

Mission : We are high-producing realtors that provide unmatched care, guidance, and results.

Vision: To become lifelong trusted advisors to clients.

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