Job Description

Amundsen Davis, a full-service business law firm, is seeking an experienced Legal Secretary to join a strong team and an excellent firm culture! Candidates should have experience supporting teams involved in work on transactional matters such as trust and estates, real estate transactions, contracts, and other business-related legal activities.

Essential Duties and Responsibilities

• Draft, edit, and proofread legal documents, including contracts, agreements, and correspondence.
• Assist in the preparation of transactional documents, such as closing binders and deal summaries.
• Assist in the opening of new client files.
• Assist in the review, edit and preparation of client billing.
• Assist in the preparation and filing of legal documents
• Manage attorney calendars, schedule meetings, and coordinate appointments related to transactions.
• Organize and maintain transactional documents and files, both electronically and in hard copy.
• Handle phone calls, emails, and other correspondence related to transactional matters.
• Ensure compliance with filing deadlines and requirements related to transactions.
• Maintain strict confidentiality of client information and sensitive legal matters.

Required Competencies, Education and Experience

• Qualified candidates will have at least 5-10 years’ experience as a legal secretary and proficiency in Microsoft Word, Outlook, Excel
• The candidate should be highly organized, resourceful, and detail-oriented.
• Candidates should demonstrate an ability to be proactive, assertive, and willing to work independently and collaboratively with other legal assistants, paralegals, and attorneys to meet deadlines and provide excellent internal and external client service.
• Candidates should be able to communicate clearly and concisely with a solution oriented approach.
• High School Diploma or GED required; Bachelor’s degree preferred.

This position is not open to recruiters.

Amundsen Davis is a full-service business law firm comprised of 240 attorneys headquartered in Chicago. As one of the fastest growing law firms in the Midwest, we understand the entrepreneurial thinking that drives business decisions for our clients. We use this insight to respond to the needs of clients creatively, expediently and pragmatically. The firm handles the transactional, labor and employment, and litigation needs of companies across the U.S. Our experience in both litigated and transactional matters makes us a unique partner for your business. The law firm has offices in the following locations: Chicago, Crystal Lake, St. Charles, and Rockford, IL; Columbus, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN.

Amundsen Davis is an Equal Opportunity Employer. We support and encourage workforce diversity. We do not discriminate because of an individual’s race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family care giving responsibilities, genetic profile or predisposition, pregnancy or disability with respect to hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.

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