Job Description

We are seeking a highly organized and dependable Construction Office Assistant to support daily operations from our on-site office. This role is essential to maintaining smooth administrative functions and accurate project documentation. We are looking for a professional who is detail-oriented, efficient, and experienced in the unique demands of a construction office environment.

Primary Responsibilities

• Provide administrative support to project managers and field staff
• Organize and maintain records, including union agreements, insurance documents, and certified payroll reports
• Assist with client communication, invoice follow-ups, and documentation for collections
• Manage data entry, document filing, and general office coordination
• Review and proofread project-related materials to ensure accuracy and compliance
• Collaborate with internal teams and external partners to support project timelines

Qualifications

• Prior experience in a construction office setting is required
• Strong knowledge of union documentation, certified payroll, and insurance certificate tracking
• Excellent organizational skills and ability to handle multiple priorities
• High attention to detail with strong proofreading abilities
• Strong communication and interpersonal skills
• Professional demeanor and a proactive approach to problem-solving

Desired Skills and Experience

Construction Administration

Office Management

Certified Payroll

Union Contract Compliance

Document Management

Customer Service

Accounts Receivable & Collections

Insurance Certificate Tracking

Data Entry

Project Coordination

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Contract work, Local area,

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